Updated 30 March 2026
Smartsheet Alternatives Ranked by PM Use Case
Project management is not one-size-fits-all. The best Smartsheet replacement depends on whether you need Gantt charts, resource planning, portfolio oversight, or agile sprints. Here is the right alternative for each specific use case.
For Gantt Charts and Project Scheduling
If you use Smartsheet primarily for Gantt charts, project timelines, and dependency tracking, these alternatives deliver comparable or better scheduling capabilities.
Microsoft Project
$10/user/mo (Plan 1)
Deepest Gantt: critical path, resource leveling, baselines, multiple baselines, earned value analysis. The gold standard for traditional project scheduling.
Wrike
$10/user/mo (Team)
Strong Gantt with dependencies, milestones, and baselines. Closest overall to Smartsheet with resource management included at Business tier.
Monday.com
$14/seat/mo (Standard)
Clean Gantt view with dependencies. Easier to set up than Smartsheet or MS Project. Lacks baselines and critical path on standard plans.
ClickUp
$7/user/mo (Unlimited)
Gantt view with dependencies and milestones included on all paid plans. Good enough for most teams, not as deep as MS Project.
For Resource Management and Capacity Planning
Smartsheet Resource Management (formerly 10,000ft) is one of the platform's strongest enterprise features. If you rely on it for team capacity, utilization tracking, and effort-based scheduling, here are the alternatives that come closest.
Wrike
$25/user/mo (Business)
Native workload view, effort-based scheduling, capacity planning, and time tracking. The closest alternative to Smartsheet Resource Management.
Float
$7.50/person/mo
Dedicated resource planning tool. Visual timeline for team capacity, project scheduling, and utilization tracking. Not a full PM tool.
Microsoft Project
$30/user/mo (Plan 3)
Resource leveling, cost tracking, and capacity management. Requires Plan 3 for full resource features.
Monday.com
$19/seat/mo (Pro)
Workload view shows capacity per person. Basic compared to Smartsheet but adequate for teams under 50.
For Portfolio and Multi-Project Oversight
If you use Smartsheet dashboards to track status across dozens of projects, these alternatives offer portfolio-level views.
Asana Portfolio
$24.99/user/mo (Advanced)
The most polished portfolio management view available. See all projects on one page with status, progress percentage, milestones, and owners. Set goals that link to projects for OKR tracking. The Advanced plan includes custom fields at the portfolio level, approval workflows, and cross-project dependencies. Asana Portfolios is arguably the best-in-class experience for executives who need a dashboard view of all active work across their organization.
Monday.com Portfolio
$19/seat/mo (Pro)
Monday.com dashboards can aggregate data from multiple boards into a single view. The Pro plan includes time tracking, chart views, and formula columns that help build executive dashboards. While not as purpose-built as Asana Portfolios, Monday.com dashboards are highly customizable and can pull in data from CRM, marketing, and development boards, giving broader organizational visibility beyond just project management.
For Agile and Sprint Planning
Smartsheet is not built for agile. If your team runs sprints, manages backlogs, and tracks velocity, these purpose-built alternatives will serve you far better.
Jira
$0-$7.75/user/mo
Purpose-built for agile. Sprint planning, backlog grooming, burndown charts, velocity tracking, story points, and 3,000+ developer integrations.
ClickUp
$7/user/mo (Unlimited)
Sprints, story points, agile dashboards, and burnup/burndown charts. Good for teams that want agile plus traditional PM in one tool.
Asana
$10.99/user/mo (Starter)
Board view works for kanban. No native sprint planning or velocity tracking. Better for lightweight agile than strict scrum.
Monday.com
$14/seat/mo (Standard)
Sprint management via board templates. Works for basic sprints but not as deep as Jira for developer workflows.
Quick Decision Framework
If Gantt charts are your primary need: Microsoft Project ($10/user/mo) for maximum depth, or Monday.com ($14/seat/mo) for a friendlier experience.
If resource management is critical: Wrike Business ($25/user/mo) for the closest Smartsheet equivalent, or Float ($7.50/person/mo) for dedicated resource planning.
If you manage 10-plus projects simultaneously: Asana Advanced ($24.99/user/mo) for the best portfolio view, or Monday.com Pro ($19/seat/mo) for customizable dashboards.
If your team runs agile sprints: Jira ($7.75/user/mo) is the clear winner. No other tool matches its depth for scrum and kanban workflows.
If you want everything at the lowest cost: ClickUp Unlimited ($7/user/mo) covers Gantt, sprints, basic resource views, and portfolios in one tool.
Frequently Asked Questions
What is the best Smartsheet alternative specifically for Gantt charts?
Microsoft Project offers the deepest Gantt chart functionality with critical path analysis, resource leveling, and baseline tracking. It starts at $10 per user per month for Plan 1. For a more modern experience with strong Gantt capabilities, Wrike is the closest Smartsheet equivalent. Monday.com also provides solid Gantt charts with an easier learning curve.
Which Smartsheet alternative is best for agile teams?
Jira is purpose-built for agile and scrum workflows. At $0 to $7.75 per user per month, it includes sprint planning, backlog management, burndown charts, velocity tracking, and deep developer tool integrations. ClickUp also offers strong agile features with sprints, story points, and agile dashboards built into its all-in-one platform.
Can I manage resources and capacity without Smartsheet?
Yes. Wrike offers native resource management with capacity planning on its Business tier at $25 per user per month. Float is a dedicated resource planning tool at $7.50 per person per month. Microsoft Project includes resource leveling. Monday.com has a basic Workload view for capacity visualization, though it is less powerful than Smartsheet Resource Management.
Which alternative is best for managing multiple projects simultaneously?
Asana offers the best portfolio management experience with its Portfolio view that shows status, progress, and milestones across all projects in one dashboard. Monday.com has a similar high-level portfolio view. For enterprise program management with dependencies between projects, Smartsheet and Microsoft Project remain the strongest options.